Private preview — in development
The Cleaning Profitability + Pricing + Solo-to-Crew System
A full schedule can still hide a weak business. This system connects pricing, client mix and first-hire economics into one decision workflow instead of four separate answers.
One operating model for the numbers that determine whether your cleaning business can actually grow: job margin, client mix, price floors and first-hire economics.
Working descriptor only. Not final naming, not priced, not for sale, and not currently purchasable. This page exists so the direction can be reviewed while it is being built.
One question at a time is not the same as knowing your numbers
A free calculator answers one question well: is this job profitable, is this client worth keeping, can I afford a cleaner. Each of those answers is real, and each is also isolated. You re-enter your overhead three times, you never see what the whole book earns per crew-hour, and you cannot tell whether a price increase on four accounts changes the hiring answer.
The system connects them. Assumptions are entered once. The client portfolio is analyzed together rather than one account at a time. Pricing scenarios are modeled across the book. The hire comparison uses the job economics you actually defined. The output is a sequence — what to fix first, and why that item and not another.
The workflow
- 01
Set your business assumptions once
Owner replacement value, employee wage, employer burden, payment fees, fixed overhead, billable crew-hours and your own target margin. Entered once, used by every module.
- 02
Model recurring and first-clean economics
Two service types side by side under the same assumptions, so you can see whether the higher first-clean ticket actually compensates for the extra hours and supplies.
- 03
Load your recurring client portfolio
Up to ten accounts, each priced through the same engine: monthly revenue, direct cost, allocated overhead, fully loaded profit, margin, profit per crew-hour and target price.
- 04
See which accounts fall below your own target
Portfolio totals, count of below-target and modeled losing accounts, and the aggregate monthly and annualized revenue gap to target pricing.
- 05
Test pricing scenarios across the portfolio
Move below-target accounts to their modeled target price, apply a uniform percentage, or add a fixed amount per visit — then compare portfolio profit before and after.
- 06
Test whether the resulting book supports a first hire
The same hire economics at 10, 20, 30 and 40 paid hours a week, using your shared wage and burden assumptions and your own recurring job economics.
- 07
Leave with a prioritized action list
A deterministic sequence generated from your modeled conditions — which constraint to fix first, and the number that put it there.
What makes this different from a template pack?
A template pack hands you documents. Documents are useful, and a few of ours are supporting components inside this system. They are not the value here.
- Calculation logic: transparent, consistent formulas for loaded labor, allocated overhead, fee-aware break-even and margin-based target pricing, shared by every module instead of re-derived per page.
- Scenario modeling: side-by-side comparison of pricing moves and hire sizes, recalculated through the full engine rather than by adding revenue to a total.
- Portfolio data: aggregation across your whole recurring book, including the accounts that look fine individually and are not fine together.
- Implementation sequence: a prioritized order derived from your own modeled conditions, so you are not left holding six correct observations with no idea which one to act on.
We make no claim about results other operators have achieved with it. It has not been sold, and we do not publish customer outcomes we have not verified.
Current status
- — Working preview of all six modules (assumptions, job economics, client portfolio, pricing scenarios, first-hire scenarios and action plan) is available and runs locally in your browser.
- — No price has been set and checkout is not enabled.
- — The downloadable workbook companion is not built yet.
- — Product naming is a working descriptor, not final.
Frequently asked questions
- How is this different from the free calculators?
- The free tools each answer one question in isolation, and each asks you to re-enter your assumptions. The system holds one set of assumptions across every module, analyzes a whole client portfolio rather than a single account, compares pricing scenarios and hire sizes side by side, and produces a prioritized sequence from the combined result.
- Is this available to buy?
- No. It is an in-development private preview. No price has been set, checkout is not enabled, and nothing on this page is an offer for sale.
- Does it store or send my numbers?
- No. The preview runs entirely in your browser. There is no account, no database and no upload. Closing the tab clears everything you entered.
- Are the starter values recommendations?
- No. Every loaded value is an illustrative starting value so the modules are not empty on arrival — replace them with your actual numbers. They are not benchmarks, industry averages or recommended prices.
Sources and references
- IRS Publication 15 (Circular E), Employer's Tax Guide — Employer share of Social Security (6.2%) and Medicare (1.45%), used for the fixed 7.65% employer FICA rate applied to paid employee hours.
- Jobber Profit Margin Calculator — Standard margin framing: price minus cost, divided by price. Referenced for methodology only; Jobber is not affiliated with this system and does not endorse it.
- Jobber job costing documentation — Job-level framing of revenue, labor, expenses and profit. Used as documentation context, not as an endorsement.